Jobs

POSITION SUMMARY DESCRIPTION

Responsible for processing, organizing, and coordinating plant financial systems to support the Facility and Corporate Management teams with timely and accurate financial records in accordance with Company policies.  In addition, perform reception, clerical, payroll, benefits, and other administrative duties as assigned.  Position reports directly to the Regional Manager.

POSITION RESPONSIBILITIES

1. Responsible for all things related to Accounts Payable at the facility level to include processing and tracking purchase orders, packing slips, invoicing, payments, statements and vendor files utilizing the companies A/P software systems.
2. Assist as necessary in the processing of fuel deliveries for payment, provide back-up support for scale house operations.
3. Responsible for preparation and processing of weekly payroll for the facility.
4. Originate, update, and maintain confidentiality of employee’s personnel files.
5. Provide HR support to Corporate HR Manager to include recruiting functions, hiring functions, orientation of new employees, and assistance with company benefits and training.
6. Answer telephone, greet visitors and vendors in a professional manner and connect them to the appropriate personnel on site.
7. Maintain central file system, prepare reports, recommendations, ensure conformance to Company policies and procedures.
8. Perform administrative support duties such as scheduling appointments, travel, running errands, manage post office needs for incoming and outgoing mail.
9. Research and recommend office equipment for purchase or lease; maintain inventory of all plant office supplies.

SKILL/KNOWLEDGE/EXPERIENCE REQUIREMENTS

1. Education – High School Diploma. A degree or certificate in accounting or business administration a plus.
2. Experience – 1-3 years preferred in an office, accounting or business administration setting.
3. Judgment – Requires considerable judgment to work independently toward general results based on policy and precedent.
4. Skills/Knowledge – Knowledge and understanding of general office procedures and protocol.  Possess a high level of experience with computer software programs and/or the ability to learn Microsoft Office programs such as Excel, Word, Outlook, and Powerpoint.  Experience with accounting software programs such as SAP, Great Plains, Tabware, Maximo a plus.